Manage Your Writing via Studio's Book Settings

Authoring Studio Book Settings: A Guide

Introduction

Studio's book settings are a set of tools for managing your writing project. They cover general settings, language choices, copyright, organizing work, cloud data, and roles for team writing.
To access Book Settings, open your book in the Studio and click on the Settings icon at the top right. You will see 4 sections here:


1. Book Section

This section helps you manage basic settings, language preferences, and copyright for your book.

1.1 General
The General tab lets you track changes in chapters. To use this:
1. In the chapter, go to Settings > Book > General.







2. Check the Track Changes box.



3. Click on Save Changes.


1.2 Language
The Language tab lets you choose the language and its reading direction. To set this:
1. In the chapter, go to Settings > Book > Language.






2. Select a language from the drop-down menu.



3. For languages like Persian and Arabic, check the Right-to-Left text box.



4. Click Save Changes.


1.3 License
The License tab helps you choose the right copyright license for your book. To manage licenses:
1. In the chapter, go to Settings > Book > License.






2. Select a license. from the drop-down menu.


3. Click Save Changes.

2. Workflow

The Workflow section helps you set the Chapter Status. There are 4 default statuses available: New (Default), Needs Content, To Be Proofed, and Completed. You can rearrange them by dragging and dropping.
To add a new status:
1. In the chapter, go to Settings > Workflow > Chapter Status.






2. Enter a name for the New Status and click Add.

To edit or delete a status:
1. In the chapter, go to Settings > Workflow > Chapter Status.






2. To edit, click on the Edit icon of the status you want to change. Enter the new name and save it.


3. To delete, click on the Delete button in the status, then click on Accept to finalize.


3. Metadata

3.1 Book Metadata Tab
In the Book Metadata Tab, you can add important details about your book. This information helps people easily recognize and understand your book.

Adding Metadata
1. In the chapter, go to Settings > Metadata > Book Metadata.







2. Fill in the fields with detailed information about your book.



3. Click Save Changes when done.

Metadata Fields: The Metadata Fields section provides essential details about the book. Each field serves a specific purpose to comprehensively describe and categorize the publication. 


  1. Author(s): Write the names of the book's authors.
  2. Title: Give the full title of your book.
  3. Short Title: Provide a shorter version of the title.
  4. Subtitle: Add a subtitle for extra information, if needed.
  5. Publisher: Name the publisher of the book.
  6. Publication Date: State when the book was published.
  7. Copyright Date: Give the year the book was copyrighted.
  8. Copyright Holder: Name the person who owns the copyright.
  9. City of Publication: Enter the city where the book was published.
  10. Country of Publication: State the country of publication.
  11. Short Description: Write a brief summary of the book.
  12. Long Description: Give a detailed description of the book.
  13. eBook ISBN: Enter the ISBN (International Standard Book Number) for the eBook version.
  14. Print ISBN: Enter the ISBN for the print version.
3.2 Additional Metadata Tab
The Additional Metadata tab allows you to add more specific details to your book. This includes information about the topic, important words, people who edited or translated the book, introductory details, and the design of the cover.

Adding Additional Metadata
1. In the chapter, go to Settings > Metadata > Additional Metadata.







2. Enter detailed and correct information about your book in the fields.



3. After you're done, click Save Changes to update.

Creating a New Additional Metadata Field
To add a new field for more details:
1. In the chapter, go to Settings > Metadata > Additional Metadata.







2. Click Add Field to start.



3. In the new window, name your new field.


4. Click Append to add this new detail field.


4. Security

In the Security section, there's a Roles tab. This tab lets you control the roles of people working on your book, like authors, editors, and collaborators. As the person in charge of the book, you can give each person specific roles and make sure they have the right access.

Assigning or Removing Roles from Collaborators
1. In the chapter, go to Settings > Security > Roles.






2. Find the person whose role you want to change.
3. Click Change.

4. In the modal that opens, you'll see different colors for roles. Roles already given are in a darker color, and roles not given are lighter.


5. Click on a role to either remove it (a message will confirm the removal) or to assign it (a message will confirm the new role).






FAQ(s) 

1. What features does the Book Section include in the settings?
The Book Section enables the management of your book's fundamental settings, language preferences, and copyright details.

2. How can I activate Track Changes for chapters in the General tab of the settings?
To enable Track Changes:
  1. Navigate to Settings > Book > General within the chapter.
  2. Check the "Track Changes" box.
  3. Click "Save Changes."
3. How do I set language preferences and reading directions in the Language tab of the settings?
To set language preferences:
  1. Go to Settings > Book > Language.
  2. Choose a language from the drop-down menu.
  3. For right-to-left languages (e.g., Persian or Arabic), select the "Right-to-Left" box.
  4. Click "Save Changes."
4. How can I manage copyright licenses in the License tab within the settings?
For licensing:
  1. Access Settings > Book > License.
  2. Choose a license from the drop-down menu.
  3. Click "Save Changes."
5. What functionalities are available in the Workflow section of the settings?
Workflow facilitates setting Chapter Status and rearranging statuses:
  1. To add a new status, click Settings > Workflow > Chapter Status, enter a name, and click "Add."
  2. For editing or deleting a status, visit Settings > Workflow > Chapter Status and use the respective icons.
6. How do I add metadata to my book?
Metadata sections provide detailed book information:
  1. For Book Metadata, access Settings > Metadata > Book Metadata, complete the fields, and click "Save Changes."
  2. Additional Metadata allows more specific book details via Settings > Metadata > Additional Metadata, entering information and saving changes.
7. How do I manage roles for collaborators in the Security section of the settings?
The Roles tab within Security facilitates controlling access roles for collaborators:
  1. Visit Settings > Security > Roles.
  2. Locate the person whose role requires changes.
  3. Click "Change" and select or deselect roles as needed.

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